The Most Advanced RSVP System for Sports Clubs, Teams and Organisations
Organising a sports team or club shouldn’t require multiple apps, endless WhatsApp messages or complicated spreadsheets.
Whether you’re arranging training sessions, league matches, tournaments, social events, committee meetings or fundraising activities, knowing exactly who’s attending is essential.
Invitem’s Sports Club RSVP System has been designed to make organising any event fast, simple and incredibly powerful.
More than just an attendance tracker, Invitem combines recurring events, waiting lists, priority lists, online payments, Google Maps, reminders, event tasks, AI Team Picker, attendance exports, live scoreboards and much more into one beautifully designed platform.
Everything your club needs to organise successful events is available in one place.
No adverts.
No complicated setup.
No juggling multiple apps.
Just the most complete RSVP system available.
Key Benefits
✓ One-off and recurring events
✓ Simple RSVP responses
✓ Children can be added to invitations
✓ Maximum attendance limits
✓ Automatic waiting lists
✓ Priority list management
✓ Online payments before accepting
✓ Google Maps integration
✓ Online event option
✓ Automatic reminders
✓ Push notifications
✓ Email notifications
✓ Group chat updates
✓ Colour coded event types
✓ Event task management
✓ AI Team Picker integration
✓ Team scoreboard
✓ Attendance exports
✓ Manual host controls
✓ Completely free to use
One RSVP System for Every Event
Whether you’re organising a football match, hockey training session, charity fundraiser or committee meeting, creating an RSVP only takes a few moments.
Events can be created as:
- Single Events
- Weekly Training
- Monthly Meetings
- Seasonal Fixtures
- Recurring Events
- Online Events
Once published, every invited member receives both a push notification and an email inviting them to respond.
Members simply tap Accept, Decline or Maybe, with their response instantly updating the organiser’s attendance list.
Create Recurring Events in Seconds
Most clubs run the same activities every week.
Instead of recreating the same training session over and over again, Invitem allows organisers to create recurring events.
Perfect for:
- Weekly Training
- Monthly Committee Meetings
- Sunday Scrimmages
- Fitness Sessions
- Dance Classes
- Swimming Lessons
- Scout Meetings
Create it once.
Choose the schedule.
Invitem handles the rest.
Set Maximum Attendance Limits
Some events have limited spaces.
Training sessions.
Coaching courses.
Mini bus trips.
Club dinners.
Simply choose the maximum number of attendees.
Once full, Invitem automatically manages everyone else.
Automatic Waiting Lists
When an event reaches capacity, additional members aren’t simply rejected.
Instead, they can select to be added to the waiting list.
If somebody later declines, immediately notifications are sent to the players on the waitlist and a post goes in the chat with a re direct link straight to the rsvp.
Everything happens automatically, saving organisers countless messages and phone calls.
Priority Lists
Sometimes certain members need priority booking.
For example:
- Player on subs
- Coaches
- Committee Members
- Volunteers
- Premium Members
Invitem allows organisers to give selected members priority access before remaining places become available to everyone else.
Accept Payment Before Confirming Attendance
Some events require payment before a place is reserved.
Invitem can require members to complete payment before their RSVP is accepted.
Perfect for:
- Club Trips
- Tournament Entry
- Christmas Parties
- Coaching Courses
- Ticketed Events
- Fundraising Activities
Payments are securely processed using Stripe with support for:
- Apple Pay
- Google Pay
- Credit Cards
- Debit Cards
Invite Children
Parents often need to respond on behalf of children.
Invitem allows children to be linked, enabling parents to manage family attendance without needing multiple logins.
Perfect for:
- Youth sports
- Swimming Clubs
- Dance Schools
- Scouts
- Junior sports
Colour Code Every Event
Every club uses different event types.
Invitem allows organisers to assign colours to events for quick visual recognition.
For example:
🔵 Home Match
🔴 Away Match
🟢 Training
🟣 Social Event
🟠 Committee Meeting
Those same colours automatically appear throughout the calendar, making schedules easier to understand at a glance.
Never Forget Important Jobs
Every event can include tasks that members volunteer to complete.
Examples include:
- Bring Match Balls
- First Aid Kit
- Team Bibs
- Refreshments
- BBQ Equipment
- Scorekeeping
- Photography
Members simply volunteer for available tasks directly from the RSVP.
Built in Google Maps
Every RSVP can include a venue location.
Members simply tap the address to launch Google Maps and begin navigation immediately.
No more searching for venues.
No more sending separate map links.
Everything is already included.
Online Events
Not every meeting takes place in person.
Invitem also supports online events, making it ideal for:
- Committee Meetings
- Parent Meetings
- Virtual Coaching
- Team Briefings
Automatic Reminders
One forgotten RSVP can affect an entire event.
Invitem allows organisers to send reminders with a single tap.
Members receive:
- Push Notifications
- Email Reminders
- In App Notifications
Helping maximise attendance while reducing manual chasing.
AI Team Picker
Once players have confirmed attendance for a training scrimmage, coaches can launch the integrated AI Team Picker.
Using player ability ratings, Invitem automatically creates balanced teams.
Coaches can:
- Remix Teams
- Move Players
- Publish Teams
Published teams appear instantly in the club chat and every player receives a push notification.
(Player names have been greyed out in the screenshots to protect the privacy of live club members.)
Team Scoreboard
Training doesn't finish when teams are selected.
After the scrimmage, coaches can record the final score directly against the published teams.
The score automatically updates inside the chat, allowing players to celebrate victories, discuss the match and enjoy the post game banter.
It's another example of how Invitem keeps everything connected instead of forcing clubs to use multiple systems.
Export Attendance Reports
Need attendance records?
No problem.
Invitem allows organisers to export attendance information, making it easy to:
- Track Training Attendance
- Record Match Availability
- Produce Club Reports
- Review Participation
- Monitor Player Commitment
Ideal for coaches, committee members and club administrators.
Full Host Control
Organisers remain in complete control.
Hosts can:
- Manually Accept Members
- Remove Members
- Close RSVPs
- Send Reminders
- Publish Teams
- Update Scores
- Edit Events
- Cancel Events
Everything can be managed from one place.
Everything Connected
Unlike traditional RSVP systems, every event connects directly with the rest of Invitem.
An RSVP can automatically link with:
- AI Team Picker
- Team Scoreboard
- Group Chat
- Group Calendar
- Stripe Payments
- Google Maps
- Event Tasks
- Attendance Exports
- Push Notifications
- Email Notifications
Instead of jumping between multiple apps, everything works together.
A Typical Training Session
The coach creates Sunday’s training session.
Players receive a push notification and respond within seconds.
The event reaches its maximum capacity, additional players can then select to go onto the waiting list.
Two players later withdraw.
The waiting list updates the chat and sends out a notification to the players on the waitlist.
The coach opens the confirmed attendance list and launches the AI Team Picker.
Balanced teams are created in seconds.
After making one small adjustment, the teams are published directly into the group chat.
Every player receives another push notification.
Training finishes.
The coach enters the final score.
Players continue discussing the match in the chat underneath the published teams.
Every part of the training session has been managed inside one app.
Everything You Need. Nothing You Don't.
| RSVP Feature | Included |
|---|---|
| One-off Events | ✓ |
| Recurring Events | ✓ |
| Child Invitations | ✓ |
| Maximum Attendance | ✓ |
| Waiting Lists | ✓ |
| Priority Lists | ✓ |
| Payment Before Accept | ✓ |
| Stripe Payments | ✓ |
| Apple Pay & Google Pay | ✓ |
| Google Maps | ✓ |
| Event Tasks | ✓ |
| Online Events | ✓ |
| Push Notifications | ✓ |
| Email Notifications | ✓ |
| Group Chat Integration | ✓ |
| Colour Coded Events | ✓ |
| AI Team Picker | ✓ |
| Team Scoreboard | ✓ |
| Attendance Export | ✓ |
| Manual Host Controls | ✓ |
Why Clubs Choose Invitem RSVP
| Traditional Event Organisation | Invitem RSVP |
|---|---|
| WhatsApp messages | Dedicated RSVP platforms |
| Separate payment apps | Built in Stripe payments |
| Manual attendance | Live attendance tracking |
| Spreadsheet reports | Attendance export |
| Separate team picker | AI Team Picker |
| Manual reminders | One tap reminders |
| Google Maps links sent separately | Built in navigation |
| Multiple apps | Everything in one place |
Perfect For
Invitem has been designed to support clubs, teams and organisations of all sizes, making it the ideal solution for:
- Football Clubs
- Soccer Clubs
- Ice Hockey Clubs
- Baseball Clubs
- Basketball Clubs
- Hockey Clubs
- Rugby Clubs
- Cricket Clubs
- Tennis Clubs
- Swimming Clubs
- Netball Clubs
- Martial Arts Academies
- Dance Schools
- Scouts and Youth Groups
- Schools
- Universities
- Community Organisations
- Charities
- Social Clubs
Whether you’re organising weekly football training, managing hockey fixtures, arranging swimming galas, running dance classes or coordinating charity events, Invitem gives organisers complete control over attendance while making it incredibly easy for members to respond.
Frequently Asked Questions
Can I create recurring events?
Yes. Invitem supports both single and recurring events, making weekly training sessions and regular meetings effortless to manage.
Can I limit the number of attendees?
Yes. Set a maximum attendance and Invitem automatically manages available places.
Does Invitem support waiting lists?
Yes. Once an event reaches capacity, additional members can select to be automatically added to a waiting list.
Can I give some members priority booking?
Yes. Priority Lists allow selected members to secure places before general availability opens.
Can payment be required before accepting an RSVP?
Yes. Hosts can require payment through Stripe before a member’s place is confirmed.
Can parents reply for children?
Yes. Linked child accounts make youth club management simple.
Does the RSVP include maps?
Yes. Every event can include a location that opens directly in Google Maps.
Can I assign event tasks?
Yes. Members can volunteer for tasks such as bringing equipment, refreshments or first aid kits.
Does it work with the AI Team Picker?
Yes. The AI Team Picker launches directly from confirmed RSVP attendees, creating balanced teams for training sessions.
Can I export attendance records?
Yes. Attendance can be exported for reporting, coaching records and club administration.
Are members notified automatically?
Yes. Invitem sends push notifications, email notifications and in app updates throughout the RSVP process.
One RSVP System. Every Feature Your Club Needs.
Invitem’s RSVP system goes far beyond simple attendance tracking. It combines event planning, payments, communication, team management, reminders, maps, exports and AI powered tools into one connected free platform that helps clubs save time, reduce administration and deliver better organised events.
Whether you’re running a grassroots football club, an ice hockey team, a dance school or a community organisation, Invitem gives you everything you need to organise events professionally, all from one beautifully simple app.